Full time Warehouse Clerk Position

POSITION OVERVIEW:

The Warehouse Clerk is responsible for maintaining efficient warehouse operations through accurate receiving, storage, issuance, and documentation of materials and supplies. This position also ensures the warehouse, office, and surrounding facilities are maintained in a clean, safe, and orderly condition.

RESPONSIBILITIES / DUTIES:

Materials Handling and Inventory

• Receive incoming materials and complete accurate receiving reports; file documentation appropriately. 

• Issue materials and record transactions with complete information including work order number, account, location, and date. 

• Enters work orders, check outs, returns and salvage items using the handheld scanner.

• Store and account for all materials and supplies in an organized manner. 

• Rotate stock to ensure the oldest inventory is used first. 

• Inspect returned materials for serviceability; repair when possible, return to stock, or properly discard.

• Receive returned or salvaged materials and credit them to the appropriate job order daily. 

• Review material pick lists from staking sheets and issue materials to line crews and contractors.  

• Conduct monthly inventories and perform spot-checks on materials, reporting discrepancies to the manager.

• Assist with annual inventories of tools, materials, transformers, oil circuit reclosers (OCRs), and regulators.

• Assist in maintaining an accurate inventory of tools.

Equipment and Material Management 

• Mark all OCRs and regulators with company identification numbers (may also be required to mark meters). 

• Record PCB information from units and store units in appropriate containers with serial numbers documented. 

• Prepare rubber gloves, sleeves, blankets and baskets for testing and maintain them within proper test dates.

• Package, label, and complete documentation for materials returned to manufacturers or distributors when required.

• Purchase inventory when the manager is absent.

• Assist the manager with opening and closing work orders as needed.

Facilities and Ground Maintenance

• Maintain warehouse, cage workbench, and storage areas in a clean and orderly condition.

• Perform general maintenance (e.g. change light bulbs, air filters, exterior property debris free, snow removal painting, etc.)

• Maintain cooperative grounds including mowing, watering (including irrigation system), trimming of shrubs and trees ensuring good health, and upkeep of landscaping beds to ensure a healthy, weed-free and well-mulched appearance.

• Perform minor building repairs when needed. 

• Ensure driveways and parking areas are neat, clean, clearly marked and in good repair.

• Complete monthly facility maintenance inspections and associated checklists in a timely and accurate manner.

• Respond promptly to daily facility maintenance requests.

• Proactively monitor facility and grounds conditions; identify and report potential issues or safety concerns to management.

• Support after-hours facility needs, events or emergency maintenance as required.

   

Equipment and Vehicle Support

• Services company fleet when required (oil, lubrication, transmission, etc.). 

• Perform minor mechanical or welding work as required.

• Assist a lineman on trouble calls when needed.

Administrative and Operational Support 

• Assist the manager with monthly reports when necessary. 

• Maintain adequate supplies of first aid and safety equipment and requisition replacements when needed.

Other Duties

• Attend and participate in safety meetings and job training programs. 

• Perform other duties as assigned.

SAFETY PRACTICES AND TRAININGS:

The Warehouse Clerk is responsible for performing all duties in a safe manner and supporting the cooperative’s safety culture by complying with all safety policies, procedures, and applicable regulations.

• Follow all cooperative safety rules, the safety manual, and established work procedures.

• Use and maintain appropriate personal protective equipment (PPE) and ensure specialized safety equipment is properly tested and within required dates.

• Maintain a clean, organized, and hazard-free work environment.

• Safely operate warehouse equipment and use proper material handling techniques to prevent injury or damage.

• Identify and report unsafe conditions, incidents, near-misses, and injuries promptly.

• Handle materials, including regulated or hazardous items, in accordance with safety and environmental requirements.

• Participate in required safety meetings, job training, and certification programs (e.g., forklift, first aid/CPR, CDL if applicable).

• Maintain familiarity with emergency procedures and ensure first aid and safety equipment are stocked and accessible.

RELATIONSHIPS:

1. Internal 

   1. Management – Maintain effective communication with management regarding deliveries, material inventories, shipments, and other warehouse-related developments.

   2. Cooperative Employees – Maintain cooperative working relationships with employees by sharing information, supporting operational needs, and contributing to a positive work environment.

2. External

   1. Member Owners – Provide courteous service and explain cooperative procedures and programs when appropriate.

   2. Vendors – Maintain positive working relationships with suppliers and service providers to ensure timely delivery and service.

   3. General Public – Maintain professional and cooperative interactions that promote a positive image of the cooperative.

AUTHORITIES AND ACCOUNTABILITIES: 

The Warehouse Clerk is accountable for the accurate handling, tracking and safeguarding of all materials, tools, and inventory associated with cooperative operations.  This position is expected to exercise sound judgement and initiative within established policies and procedures.

Authorities

• Receive, inspect, and accept or reject incoming materials based on condition and documentation.

• Issue materials to employees, crews, and contractors in accordance with approved work orders and procedures.

• Update and maintain inventory records, including work orders, returns, and salvage entries.

• Organize and store materials to ensure efficient retrieval and proper stock rotation.

• Identify and report damaged, obsolete, or low-stock materials and recommend appropriate action.

Accountabilities

• Maintain accurate, timely, and complete inventory and transaction records.

• Ensure proper storage, handling, and preservation of all materials and equipment.

• Support operational efficiency by ensuring materials are available and issued correctly for work activities.

• Maintain a clean, safe, and organized warehouse and facility environment.

• Adhere to all safety policies, procedures, and regulatory requirements.

• Safeguard cooperative assets and minimize loss due to damage, misplacement, or error.

• Provide reliable support to managers, crews, and staff to ensure smooth operations.

POSITION SPECIFICATIONS:

Physical Requirements 

The physical demands described here are representative of those required to successfully perform the essential functions of this position.

• Frequent bending, squatting, climbing, kneeling, reaching, twisting, standing, and walking.

• Ability to lift and move up to 75 pounds occasionally.

• Frequent pushing, pulling, grasping, and repetitive hand movements.

• Normal or corrected vision and hearing required.

• Ability to communicate verbally.

• Some sitting required for computer work and documentation.

Work is performed both indoors and outdoors and may include exposure to vehicle exhaust, chemicals, loud noises, and varying weather conditions including extreme heat, cold, and inclement weather. The employee must be able to safely operate all company equipment.

Mental Requirements

The position requires a high level of accuracy and attention to detail while processing information. Responsibilities include multitasking, reading, analyzing information, applying logic, and communicating effectively both verbally and in writing. The position may require extended periods of concentration and the ability to meet deadlines under pressure.

POSITION REQUIREMENTS:

• Maintain a valid driver’s license and a good driving record at all times (CDL preferred or ability to obtain).
• Must be in good physical condition and able to walk up to two miles in varying weather conditions.
• Must be computer literate and able to operative cooperative software systems and spreadsheets.
• Ability to multitask and maintain organization in a fast-paced environment.
• Ability to read and interpret blueprints or staking sheets.
• Ability to maintain and promote a safe work environment for all personnel.

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This job description is not intended to be all-inclusive. An employee will also perform other reasonably related business duties as assigned by immediate supervisor and management as required.

VEC reserves the right to revise or change the job description as the need arises. This job description does not constitute a written or implied contract of employment.